Nominating and Ballot - Annual Report - 2016-2017

Library Governance Committee Final Report 

Fiscal Year: 2016/2017 

Committee Name: Nominating and Ballot Committee

Committee Chair: Betsaida M. Reyes 

Members (with terms): Chris Bohling: 2016-2018; LeAnn Meyer: 2016-2018;  Leah Hallstrom, LFSA Exec liaison 

Standing Charges: 

1. Provide a slate of candidates for vice-chairperson (chairperson-elect) and secretary of the  Library Faculty and Professionals Assembly and members of elective standing committees, in  sufficient time for elections to take place no later than May.  

2. Assembly ballots, tabulate, and report the results of elections to the Executive Committee.  3. Select a presiding officer and a recording secretary. 

Standing Charges Progress/Accomplishment Summary: 

Betsaida Reyes served as the chair of the committee for 2016/2017. I periodically checked in  with the LFPA Exec liaison, Leah Nelson, to go over the upcoming elections and ballots, as well  as the Qualtrics system.  

The committee conducted the two regular ballots this year: 1) LFA Executive, LCPT and  Sabbatical and Leave Committee, and 2) LSA Executive committee.  

Since we migrated to Qualtrics we have not experienced any issues with opting out.  Special Charges: N/A 

Special Charges Progress/Accomplishment Summary: N/A 

Other Activities or Accomplishments: N/A 

Potential Charges for Future Committees/Recommendations: 

Getting voluntaries to run for LFA Executive and other committees is difficult. If we could reduce  the membership to LFA Exec. I think it will help alleviate some of that pressure. I propose that  we eliminate the Member-at-Large. In order to keep an odd number, the secretary should be  able to hold a Representative position at the same time. That way, the Assistant, Associate or  Librarian can serve both as representative and secretary.  

Please review the Committee’s portion of the Library Governance website and the Code. Does  it need updating/correcting?: 

The current Code does not outline the roles of the Representatives so maybe we don’t need to  change anything in that document.

Project Closure Report 

Prepared By: 

Betsaida M. Reyes, chair 

Nominating and Ballot Committee

Confidential Page 2 6/21/2017