Nominating and Ballot - Minutes - May 20, 2021

Nominating and Ballot Committee meeting #8 

May 20, 2021, 1:30 – 2:00 via Teams 

Present:

Richey, Gandhi (chair), Leon (secretary) 

Prior to this meeting email communication --- Jim and Sunita took on the role of emailing current  committee members to confirm that we have the correct information for appointments to FY22  committees. 

Note: the committee also kept in touch via email on our progress through the above time. This meeting:

1) Election Results - Our voting closed as of 5pm May 19. We reviewed results in Qualtrics and  established actions to notify all candidates and LFA, LSA Chairs. We reviewed templates that Sunita  shared from before to send to candidates who stood for election. 

Election results 

LSA Exec 

Vice-Chair/Chair-Elect – Julie Woodrick 

Secretary – Greta Valentine 

Members-at-large - Marianne Reed, Christopher Banuelos, Dyamond Hutton 

Those not elected but we appreciate their standing for LSA Exec members-at-large  election: Samantha Simmons, Justin Sextro, Lisa Stewart 

LFA Exec  

Vice-Chair/Chair-Elect – Scott McEathron 

Secretary – Sara Morris 

Assistant Librarian – Erin Wolfe 

Associate Librarian – Deborah Dandridge 

Librarian – Lea Currie 

LCPT: Brian Rosenblum, Josh Bolick, Lars Leon 

SLPTR: Michiko Ito, Jon Giullian, Tami Albin 

Actions: 

1. Lars checked with Chris B about sharing #s with LFSA Exec or not while we met.  o Chris replied during meeting that as N&B Chair, he had shared result counts with  LFA, LSA Chairs but then they likely removed that information before sending to  kulib-l. 

▪ N&B decided we’d include numbers in our email to LFA, LSA Chairs but  

then be sure and note to them the question of whether this info is shared  

with the Body. 

2. Sunita shared email notification templates for candidates that stood for election. 3. Lars will inform those elected to positions - LFA 

4. Sunita will inform those elected to positions – LSA and those not elected 

5. Lars/Sunita will then inform LFA and LSA Exec Chairs (list of those elected, letting them  know we have contacted individuals, confirming they will email kulib) 

6. Lars will download results and share with Jim, Sunita so we have. 

2) We reviewed appointment needs for LFSA FY22 committees. 

Committee on the Code 

1. Need one LSA (two year appointment) 

2. Need one either LSA or LFA (two year appointment) 

• Replacing Chapman, Gandhi 

• Will join Giullian (LFA)

Nominating & Ballot Committee 

1. Need one LFA (one year appointment to complete the 2nd year of Leon’s appointment due  to his joining LCPT) 

2. Need either LSA or LFA (two year appointment) 

• Replacing Gandhi (LSA), Leon (LFA) 

• Will join Richey (LSA) 

Committee on Salaries and Benefits 

1. Need one LFA (two year appointment) 

• Replacing Currie (LFA) 

• Will join Ito (LFA), Hallstrom (LSA), Torres (LSA) 

Committee on Research and Scholarly Activities 

1,2. Need two from either LSA or LFA* (two year appointments) 

• Replacing Cossel, Houser 

• Will join Peper, Orth-Alfie, Outhier (all LFA) 

• *Comment on which body the two new members can/should come from based on our  Code (below). We will meet the minimum requirement of colleagues with research  requirements with Peper, Orth-Alfie, and Outhier continuing. So the new appointments  can be from those who have research requirements or it can be others. Note the Code  recommends effort to appoint from staff, units, ranks which help to point towards  members from LSA. 

• Code 646+: a minimum of three who have a requirement to engage in research and  scholarly activities as part of their professional assignment. A reasonable effort is made  to appoint members who represent staff, various ranks of faculty, and units of theLibraries. 

• Additional comment from the three current LFA members on CRSA who are interested  in continuing on their second year of their appointment in FY22. They will likely  recommend towards the end of next year that one of them continues in FY23 to get back to some overlap that will help CRSA. 

Additional actions: 

• Add to N&B Final Report – ask LFSA Exec to require committees review and list members  and terms on their first meeting of the year to maintain that kind of information. Also insure  website information matches membership information. 

• Lars let LFA and LSA Chairs know what we need appointment-wise. Confirm LFSA Chairs  send out call for volunteers and/or anything else we need to do. 

Reminder that approved minutes get uploaded by secretary to: 

LFSA Webmaster Sharepoint site

Tracking FY21 meetings 

Mtg#1 – 10/7/20 (emailed to Michelle 10/12/20 since upload process not established yet)

Mtg#2 – 3/1/21 (uploaded) 

Mtg#3 – 4/6/21 (uploaded) 

Mtgs#4-8 ~ 4/23, 4/28, 4/30, 5/5, 5/20/2021 (uploaded)