LSA Exec - Minutes - March 30, 2022

LIBRARY STAFF ASSEMBLY (LSA) EXECUTIVE BOARD MEETING MINUTES

March 30, 2022

Committee Members Present

• Mary Raple

• Julie Woodrick

• Marianne Reed

• Dyamond Hutton

• Scott Cossel

• Sharon Riley

• Meeting commenced at 2:03pm

Update from most recent LSA Chair/Vice-Chair meeting with the Dean

Continued discussion on Stop, Keep, Start assessment. This concept is already taking place, in some iteration, between some supervisors and reports in the Libraries
Discussed the creation of a Staff Service Award to (in part) encourage committee and governance service among Libraries’ staff. Future discussion planned
The Dean appreciated the idea of a workshop centered on stress
Discussed necessity for updating position descriptions on a regular basis
- The primary challenge in that regular updates do not track incremental changes to responsibilities and job duties over time, which is important to establish in potential cases of staff promotions
Asked about details for KU market study:
- Completed by campus HRM office
- Included comparing KU Libraries with peer libraries
- Job classifications are listed on the KU HRM website

Update from most recent LFSA meeting

Discussed elections – the need for an LFSA spring general assembly meeting will be determined at a later date
Consensus is to not have an LSA spring meeting
- All announcements or communications normally discussed at an LSA spring meeting could be conducted via email, or during a Libraries all-staff meeting
- Mary will mention workshops at LFSA meeting and inform assembly that there are changes to the Code under discussion which may lead discussion in the fall

Nominating and Balloting committee will address elections for next year

Staff Development workshop on stress (Sharon Riley & guest speaker) Ideas for the workshop

Incorporate parts of Sharon’s recent KU-wide mindfulness and meditation workshop
Topics to address: self-criticism, worry, pressure, and tendency to catastrophize
Additional topics to address: deep-breathing, muscle relaxation and visualization (and other behaviors to combat the topics listed in point 2)
Workshop tentatively set for late-April

Other ideas for Staff Development workshops in June

Discuss offering lunch, as part of Sharon’s workshop, with the Dean
Sharon recommends only two or three workshops over a couple of months rather than a bunch of workshops over just one month
Methods to unplug and decompress, at the end of the day is a potential topic
Something tied to the Libraries’ Juneteenth-centered Day of Reflection
Hold a staff day, or morning, of service
- Perhaps contact students who organize The Big Event at KU
Archeological Education Training Program will be at the Brown v. Board museum from June 3rd – 18th
Dyamond created a list and share for discussion with the Dean

The Provost’s recent meeting regarding the Dean’s 5-year review

LSA would like to attend a future monthly meeting with the Dean

Sharon Riley agreed to serve on the LSA-Exec committee for the remainder of the year (yay!!!)

• Meeting adjourned at 3:06pm

Minutes compiled and submitted by Scott Cossel