LSA Exec - Minutes - February 28, 2022

LIBRARY STAFF ASSEMBLY (LSA)

EXECUTIVE BOARD MEETING MINUTES

February 28, 2022

Committee Members Present

  • Mary Raple
  • Jules Woodrick
  • Marianne Reed
  • Dyamond Hutton
  • Scott Cossel

 

Guests Present

  • N/A

 

Absent

  • N/A

 

Opening

  • Meeting commenced at 3:04pm

 

Action Items

  • Scott: review process for adding a template to the goal library in MyTalent
  • Scott: send updated Qualtrics contact/feedback form to all members of LFSA, LFA, and LSA executive committees
  • Mary: explore sending out a query for Staff Development suggestions
  • Committee: send ideas for Staff Development to LSA as applicable

 

Agenda

 

  1. Approved minutes with no changes by unanimous consent
  2. LFSA (Library Faculty and Staff Assembly) and Dean/LSA (Library Staff Assembly) meeting updates
    1. Over the past two meetings, LFSA discussed a ‘stop-keep-start’ examination of job responsibilities for staff with interim assigned responsibilities. Hiring to fill vacant positions is beginning.
    2. The Dean is open to considering a ‘stop-keep-start’ assessment tool to help employees and supervisors find and implement plans to re-organize work. If this goes forward, the new fiscal year evaluation cycle would be an ideal time to implement.
        1. Question: what about a “time-limit” for interim responsibilities followed by a mandatory re-evaluation of the work?
        2. FYI: there must be a significant change in a position description for a re-classification to be considered. Perhaps this needs to be codified.
    3. Mary discussed with the Dean, and in LFSA, regarding staff participation in governance and committee service and how to recognize these contributions.
      1. There is no distinct, suitable, place among the staff goal options in MyTalent for adding service [NB: we can make a goal template and add it to the goal library in MyTalent. Scott will explore this further].
        1. Feedback: LSA could explore methods to encourage additional staff participation.
          1. Question: does anyone have ideas on how to incentivize service?
          2. Question: perhaps consider switching staff service to 1-year terms and keep faculty on two-year terms? Staff may not be able to commit to multi-year service for assorted reasons.
            1. Feedback: continuity is also important. Perhaps considering one-year terms with the possibility of renewal for staff. Something like this would require a change to the Code.
          3. Question: would it be helpful to be clearer about time commitments for service?
      2. LFSA also discussed a potential service award to include with the annual Staff Excellence awards, or a part of the selection process for the existing Staff Excellence Awards.
        1. Highlighting service and professional development as part of the ‘above and beyond’ question the selection committee asks in the interview process may also prove helpful.
    4. LFSA viewed and provided feedback on a new LFSA/LFA/LSA Qualtrics contact/feedback form
      1. Scott will send revised form to LFSA and LSA (and LFA) to view and offer feedback.
  3. Salaries & Benefits committee update
    1. There will be no rollover committee members this year. If anyone on LSA knows someone who has experience with this committee and who can step in, please feel free to forward their name.
  4. Staff Development discussion
    1. Traditionally, LSA would hold a Staff Development Day. Last year, primarily due to the Pandemic, it turned into staggered one-hour sessions. This, along with keeping the workshops virtual seems to be the best method to utilize this year as well.
    2. Potential Staff Development sessions
      1. Idea: stress.
      2. Idea: accessibility around documents and web resources. This could tie in with the KU Common Book rollout.
        1. Idea: send a message to staff about what they would like to see (including accessibility and other special needs). Mary will explore sending out a query for what staff would like to see for Staff Development sessions.
      3. Idea: advocate for sponsored, instructor-led, sessions for staff (and patrons) related to Juneteenth. This might be something to explore in addition to a day of reflection. Knowledge justice could also be a topic to explore.
        1. Feedback:  there’s growing interest in being more actionable.

 

Adjourn

 

  • Meeting adjourned at 4:07pm