LSA Exec - Minutes - October 2, 2017

LSA Executive Meeting Minutes 

Monday October 2, 2017 

Present:

Leah Hallstrom, Christopher Bohling, Julie Woodrick, Marla Schleuder 

Guests:

Sonja Holmgren and Meghan Misenhelter 

APPROVE MINUTES FROM LAST MONTH 

-Approved unanimously 

COMMITTEE UPDATES 

Code and Bylaws – from Marla 

The Committee for Code and Bylaws met and chose officers. They discussed the special charge  the previous year’s LFSA had given them that had not been prioritized this year. They will wait to  see if they are needed for any other charges.  

Update from Leah: After the meeting, Sherri Brown discovered there should have been a special  charge to edit the code document to reflect a document name change. So every instance of  ‘Discipline Expectations for Library Faculty at KU’ in the Code should be replaced by ‘Promotion  and Tenure Procedures for the Faculty of The University of Kansas Libraries.’ Sherri will come to  the LFSA Exec. meeting scheduled for 10/6/17 and discuss this. 

Organizational Development – from Marla 

Lars led a brainstorming session – thinking about the 2 year focus map. If we want the outcome  to be happy patrons, what do we do to get to that end goal? Also there was some discussion on  meeting effectiveness. Sharon Riley is pulling together some strategies to send out. They  mentioned KULSA is looking to do more social activities. General discussion thinking it would be  good to get staff who have hobbies and activities in common aware of who does what. Some  discussion on reviving ‘Who’s Who in KU Libraries.’ 

Could this also be done with Nate Chamberlin + Delve? 

GOVERNANCE AND LUNCH 

Governance will host lunch for new faculty, and now we’ll have the opportunity to do something similar  with staff. Once a year or every 6 months, Governance Executive board will hold a box lunch in 455 for  new staff. This should be a good opportunity for them to learn about governance and ask questions in a  setting that isn’t too administration-heavy.  

LSA WEBSITE 

Leah Hallstrom, Greta Valentine, and Marla Schleuder met Thursday, September 21, 2017 to add  content and information to the (previously empty) LSA Web page. It was generally well received by the  group. There was some discussion about the calendar and the feedback form. No one has ever actually 

used the feedback form. Chris thought it would be good to add LSA Exec names to the LSA page rather  than just having them on the LSA Exec page. He said this would be helpful in providing people with faces  rather than just abstract concepts. There was some discussion regarding the governance structure between LSA and LSA Executive Committee vs. the webpage structure representing these groups, and  that it does lend to the confusion. The main LFSA page should probably serve as a landing page for all of  governance – we plan to bring this up this coming Friday, 10/6/17 at the LFSA meeting.  

Leah: Are there any other ideas for the LSA Web page? If so email her 

Chris: Feedback form: Maybe we should include some examples to show what is considered appropriate  feedback for such a form. Generally, this was considered a good idea, but no one could think of any  examples to use.  

DEPARTMENT LEVEL GOVERNANCE PROMOTION 

…which will be discussed again this coming Friday at the LFSA Executive meeting. We should probably  figure out how to cover each department. The idea is to reach out on a department level to explain what  governance is and what we do, etc. We want to make sure everybody knows being on a committee is  okay, and service is considered part of your job, too. Covering each department can help new staff  understand what there is to be done, how they can get involved, etc.  

Got ideas for something you want to see in this pro-governance blurb? Email Leah.

Chris moved to adjourn, Leah seconded.