LSA Exec - Minutes - August 2, 2017

LSA Executive Meeting minutes 

Wednesday August 2, 2016 

Present:

Leah Hallstrom, Emily Anne Beran, Joe Orosco, Christopher Bohling, Julie Woodrick, Marla  Schleuder 

CALENDAR PLANNING: 

Leah requested Marla set a recurring meeting for 6 months/ once a month for LSA Executive Meetings, (not past 4pm) 

Send the meeting invites to everyone:  

Leah Hallstrom, Jules, Joe, Chris Bohling, and Emily Beran 

ANNOUNCEMENT: 

All of our committee spots have been filled (!)  

AGENDA: 

Looking at the Library Governance Committee Final Report from last year: 

• Standing charges (will be the same as last year); 

- Need liaison to LFA – Leah Nelson volunteers 

- Need liaison to OD Unit – Marla Schleuder volunteers 

- Bring governance issues to the attention of Admin (differentiate from individual staff  problems) 

• Potential charges (suggestions) 

- Solicit candidates…(not prioritizing) 

- Clearly outline the duties of the …secretary – (not prioritizing) 

- Find content for LSA website (could do this at next meeting, and update the website) - Regularly update KULIBSTAFF-L list (not prioritizing, but will need to be done; better for  someone who’s been here more than one year to be responsible for this; needs to be one  persons’ responsibility? Emily Beran to speak to Marianne Reed about this) 

- Demonstrate value of Governance participation to staff (with the understanding not  everyone’s going to be interested; Getting to know new staff, letting them know we’re here  to help; How do we get people to do this? Is this a special charge? Departmental meetings  vs. All-Staff? – MAKE SPECIAL CHARGE: LSA Exec. Committee members will each bring this  up during our own Departmental Meetings) 

- Create a plan to cultivate candidates…(we usually end up targeting people who come to  mind; this is not a special charge…) 

- Develop opportunities for staff to get to know other staff (orientation mentor system does  that…for staff, some people still feel like they don’t know anyone after a year…is this a  problem we should tackle? Certain jobs/ locations lend themselves to being isolating/ or  not. There is Staff Happy Hour – this is outside of work, something after All-Staff? organize a  pony keg (?) / maybe send a follow up reminder to attend the Staff Happy Hour – just from  us; Idea of having something immediately following the All-Staff (like a social thing to 

encourage communication/ conversation; Consider an alternative to Staff Happy Hour once  a semester (in addition to Staff Happy Hour) 

- Post bios for those running for elected positions in LSA; Could be helpful for those who think  they don’t know the candidates; include photos? Could ask for bios and photos (this could  deter some from running/ or constitute a preliminary responsibility showing they can handle  these roles) MAKE SPECIAL CHARGE: Investigate ways to encourage election participation  for governance  

- Encourage staff to vote (combine with above?)  

- Publicize LSA Exec contact information, kulibstaff-l list and anonymous feedback form by  using a consistent footer in official….MAKE SPECIAL CHARGE: LSA will find a way to do this - END OF SPECIAL CHARGES – Anyone have additional ideas for more? (not at this time) 

LSA COMMITTEES: 

We have no Committees – do we need any? There are a couple LFA Committees relating to specific  Faculty concerns…Are there concerns for staff only that would warrant a committee? Can’t think of any  at the moment.  

ACTIONS FOR NEXT MEETING:  

- LSA Website content 

- Develop blurb for Department meeting presentations 

Leah motioned to Adjourn,  

Emily Seconded.