LSA Exec - Minutes - March 1, 2017

LSA Exec 

March 1, 2017 

Present:

Marianne Reed, Leah Hallstrom, Ann Snow, Sharon Riley, Greta Valentine, Brian Moss, Sunita  Gandhi 

1. Update on USS Handbook in Policy Library – Ann brought up to staff senate - HR supposed to help people look things up if they ask 

- Too difficult to find it in the policy library without guidance 

- Unclassified staff have handbook while USS don’t 

- Provost in favor of including a handbook for staff 

- Senate want to do virtual handbook for all staff with links to appropriate policies, look up items  by topic 

- Been given to Senate committee –Personnel Affairs. Senate members asking for volunteers to  help identify appropriate links 

- Can also look to see if differences between USS and UPS are indicated on website - Can use Libraries staff listserv to ask for feedback or notify about this issue 

2. Cultural Competency Conference update 

- Cultural Competency Conference  

o 10 facilitators for breakout sessions 

o Defining social justice terms 

o Broke into groups of about 8 to discuss various issues 

o Topics included intersectionality, case studies on social justice issues/bias 

o Valuable to interact with others across the university 

o Vanessa Delgado, Cody Charles 

o Valuable to hear stories of others’ negative experiences to highlight areas where we  could still grow. Easier to learn from this format than lecture 

o Attendance = about 200 

- This could be hosted multiple times a year? Can we suggest this? Libraries staff may be more apt  to participate with others across KU than with their colleagues 

- Leadership Summit (hosted by Central HR) 

o Facilitated by Vanessa Delgado, coming to speak at an All Staff meeting (March 10) o Marianne: Was it recorded? Will this be made available? Can we check on this? This is  held only once a year and is so popular; could resources be made accessible ? Could we  suggest this be done multiple times a year? 

- Brian: Staff Fellows trying to determine where cultural competency training is needed this year 

3. Staff evaluation and goals process 

- Question was raised about how goals are determined

- Mike and Leah gathering examples of how supervisors/employees used the system (process, not  technical) to share these out for next year 

- What is the difference between personal or professional goals? Is this all self-assigned? Or is it  the difference between supervisor-added or self-added? 

- System relies on conversations that take place outside the system 

- Too many core competencies; too much repetition for reviewers 

- If system times out, you can lose information 

- Sometimes evaluation isn’t submitted when it appears to have sent 

- Much, much longer process than previously 

- Competencies are too much character traits rather than quantifiable skills 

- Is there a feedback mechanism in helping to improve for next year (to those at campus level) - Periodic updates (monthly, quarterly) helps people ensure they are recording progress on their  goals before they get to the end of the year 

- Can share for feedback periodically 

- Nobody beside supervisors and employee can see their own evaluation; Libraries HR and those  up the chain can’t see the evaluation so we’ve had to complete procedures outside the system - Leah to check whether there is a mechanism from Central HR to provide feedback - Efficiencies –is there a way to reduce the workload? 

4. Dean Smith’s Office Hours 

- Kevin said he doesn’t know many staff in meeting with Marianne and Leah 

- Should we encourage staff to go introduce themselves, if nothing else? 

- Marianne to send out a message encouraging staff to introduce themselves - Could he meet people somewhere else? Neutral space? Can be intimidating to go to the admin  office 

- Has eliminated the signup account, which may have been a barrier to some 

5. Approval of Minutes 

Approved February 1 minutes with minor corrections 

Moved to adjourn