LSA Exec - Minutes - July 20, 2016

July 20 2016 

LSA Executive Committee 

Present:

Marianne Reed, Greta Kliewer, Leah Nelson, Ann Snow 

Already discussing filling LFSA committee vacancies 

Formulate LSA Executive Special Charges regarding the following: 

Need to find out about: 

- Whether there is a need for LSA Committees in FY17 

- If so, what should these committees be? 

“Solicit Library Staff Assembly for feedback to determine if there are needs of the membership that may  be met by the formation of LSA committees.” 

Discuss LSA Representation in LSA Executive Committee 

“Solicit Library Staff Assembly for feedback regarding the selection of representatives to serve on LSA  Executive Committee.” 

Need to solicit ideas about representation, and propose these ideas to LSA body. Need approval of the body (will send to a vote to change the Code at October meeting) for changes to representative  structure; Code will be changed to formalize this. Then Nominating & Ballot can set up an election for  representatives. (Could be an appointment during the first year.) 

Ideas for representation: 

- How many representatives are necessary? 

- LSA will propose representation follow a Members at Large model: list of volunteers from the  entire body; body votes for 3-4. Choose who they are responsible for transmitting information  from LSA Exec to, after they are voted in. Ideally we should have a larger pool of candidates and  have body choose 3-4. Need to talk with Sara/Code and Bylaws to discuss implications of a code  change to reflect this (does a survey constitute the “will of the assembly”, or is a vote required to elect representatives?) This model can be amended in the future if necessary; discussed at  the fall assembly meeting. 

- LSA Exec needs a volunteer to serve as liaison to Organizational Development. Perhaps this  person could also be one of the representatives. This person would be an ex officio member of  Exec, if not a standing member. 

Action Items 

- Marianne to talk to Courtney about potential additional special charges from Cabinet - Come up with time for fall assembly meeting 

- Greta to draft a Qualtrics survey to solicit feedback regarding charges