LSA Exec - Annual Report - 2017-2018

Library Governance Committee Final Report

Fiscal Year: 2017-2018

Committee Name: Library Staff Assembly Executive Committee

Committee Chair: Leah Hallstrom

Members (with terms): Emily Beran, Vice-chair/Chair-elect (2017-2018); Marla Schleuder, secretary (2017-2018); Julie Woodrick, member-at-large (2017-2018), Joe Orosco, member-at-large (2017-2018); Chris Bohling, member-at-large (2017-2018)

 

Standing Charges:

The Library Staff Assembly (LSA) Executive Committee:

  • Ensures the orderly and effective operation of LSA
  • Is the first point of contact for any matters referred to the attention of LSA, save those which are specifically assigned to standing committees in the Code, and where appropriate, assigns such matters to standing or ad hoc committees
  • Brings governance issues concerning all faculty and staff to the LFSA Executive Committee
  • Designates a liaison to the Organizational Development Unit and an ex officio liaison to LFA to ensure communication and information sharing
  • Monitors KU governance issues that may affect LSA, including the Staff Senate and the University Senate Committee on Libraries
  • Takes no action contrary to the desires of the LSA

 

Standing Charges Progress/Accomplishment Summary:

  • Marla Schleuder served as liaison to Organization Development
  • Leah Hallstrom served as ex officio liaison to LFA

 

Special Charges:

  • Investigate ways to encourage election participation for governance and encourage voting
  • Demonstrate value of governance participation to staff
  • Publicize LSA Executive Committee contact information, the kulibstaff-l list, and anonymous survey using a consistent footer in official emails

 

Special Charges Progress/Accomplishment Summary:

  • Worked with the Communications Working Group (established by LFSA to look at marketing opportunities) to find out what people value about governance, what they want to see more of from governance, and to gather general ideas from the body through a survey
  • Survey data was described by the Communications Working Group at the LFSA General Meeting
  • Organized an informational/getting-to-know-you lunch for new employees to learn about governance
  • Included bios for those running for office

Other Activities or Accomplishments:

  • Revived Staff Development Day and had 49 registrants for the event

Potential Charges for Future Committees/Recommendations:

 

  • Recommendation: Seek more effective ways to use bios and encourage voting.
  • Recommendation: Continue to seek effective ways to explain the value of governance.
  • Recommendation: Look at Staff Development Day logistics and who is involved in the planning moving forward.
  • Recommendation: Consider the final report of the Communications Working Group by looking at their action items and implementing.
  • Recommendation: Consider whether a new or existing group that focuses on better communications/marketing can continue.
  • Recommendation: Encourage attendance at and gather information about staff needs prior to the Provost visit to Staff Senate in September 2018.
  • Strong recommendations surrounding special charges for Salaries and Benefits:
    • LSA should have strong representation as Salaries and Benefits carries out their special charges, as the conversation should consider staff salaries equally as it should consider faculty salaries
    • Suggest that Salaries and Benefits meetings be open to everyone and they are sent to KULIB-L so that anyone can attend and represent themselves.
    • Better promotion of Salaries and Benefits committee meetings so they feel open to everyone.

Please review the Committee’s portion of the Library Governance website and the Code. Does it need updating/correcting?

 

 

Prepared By: LSA Executive Committee