LFSA Exec - Minutes - March 25, 2020

Library Faculty and Staff Assembly (LFSA) Executive Board Meeting  Notes 

March 25, 2020 

Meeting held via Zoom 

Exec Committee members present:

• Betsaida Reyes - LFA Chair 

• Paul Thomas - LSA Chair 

• Brian Rosenblum - LFA Vice-chair 

• Chris Bohling - LSA Vice-chair 

• Erin Wolfe - LFA Secretary 

• Scott Cossel - LSA Secretary 

Other LFSA members present: 

• Sara Morris 

• Ann Snow 

• Carmen Orth-Alfie 

• Shelby Shellenger 

• Emily Beran 

• Several others in-and-out of the meeting 

Proposed agenda: 

I. Approval of minutes of previous LFSA Exec meeting (02/17/2020) II. Report from Ad Hoc committee on Governance website and SharePoint site. III. Discussion of how LFSA will operate in the COVID-19 crisis 

IV. Anything to/from LFSA Committee liaison reports 

V. New business 

Approval of minutes of previous LFSA Exec meeting (02/17/2020) Postponed for now, since the minutes have not yet been circulated. 

Report from Ad Hoc committee on Governance website and SharePoint site. (Sarah  Morris and Ann Snow)

https://kansasmy.sharepoint.com/:w:/g/personal/semorris_home_ku_edu/EXl… WcVddph0TRchViB_egQ?e=LrbJOb   

Sara and Ann presented a summary of the report, including updates and recommendations. Next steps: 

• Updating the CMS can happen now, but appointing a role of webmaster will need a  change to the code and will need approval 

o How does this affect the role of Secretary? 

• Suggestion for LFSA Exec to some up with some language for the code change to  present to Code Committee 

• Review inventory and begin to contact former committee members to try to get  missing documentations 

o Ideally, materials could be turned in by the end of the spring semester. o Minutes and annual reports are the primary documents to gather o Several members found the inventory confusing – needs clarification ▪ Report, inventory to be reviewed by LFSA Exec, may request clarifications/edits prior to sending to General LFSA for feedback 

Discussion of how LFSA will operate in the COVID-19 crisis 

Need to schedule LFSA General Meeting via Zoom. 

Betsaida is looking into how/when to schedule, possibly integrating into it with one of the  already schedule KU Lib town halls. 

Anything to/from LFSA Committee liaison reports 

No reports at this time. 

New business 

General discussion of how Libraries/KU admin has responded to the crisis, especially in  comparison to other similar institutions.  

Discussion about perspectives of staff and faculty – working from home vs. coming to  campus, including the security of some of the library buildings, work that is having to be  postponed, etc.          

Wrap up and action items 

• All members to review the website report and inventory (linked above), respond to  the Exec group with feedback by Friday.

• Reach out the Code Committee about creating a Webmaster position (Betsaida, Erin  [liaison]) 

• Check with Dean to see if LFSA can be integrated into existing Town Hall (Betsaida)