LFSA Exec - Annual Report - 2016-2017

Library Governance Committee Final Report 

Fiscal Year: 2016-17 

Committee Name: Library Faculty and Staff Executive Committee 

Committee Chair: Marianne Reed and Sara Morris 

Members (with terms): Karna Younger: vice-chair (2016-2017); Leah Hallstrom: vice-chair (2016-2017); Rebecca Orozco: member at large (2016-2017); Greta Valentine: secretary (2016- 2017) 

Standing Charges: 

The LFSA Executive Committee: 

∙ Ensures the orderly and effective operation of LFSA 

∙ Is the first point of contact for matters affecting all library faculty and staff, save those which  are specifically assigned to the respective assemblies or standing committees in the Code, and where appropriate, assigns such matters to standing or ad hoc committees 

∙ Monitors KU governance issues that may affect LFSA, including the University Senate and  the University Senate Committee on Libraries 

∙ Takes no action contrary to the desires of the LFSA 

Standing Charges Progress/Accomplishment Summary: 

∙ Conducted tuition assistance survey and provided feedback about this benefit to Libraries  administration 

∙ Worked with Salaries and Benefits to address concerns from LFSA membership about the  HealthQuest program 

∙ Updated annual report template for Library governance (LFSA/LSA/LFA) committees 

Special Charges: 

No official charges. Recommendations from outgoing Library Faculty and Professional Assembly (LFPA) Exec in 2015-2016: 

∙ Continue in transition activities, as new governance structure will be in place on July 1. ∙ Revise governance website to reflect new governance structure  

∙ Appoint ad hoc committee to combine all promotion and tenure documentation into one  form as requested by SPPT (Completed by LFA) 

∙ Continue to lobby for inclusion of academic staff in the university’s orientation program for  faculty (See LFA Exec Report) 

∙ Faculty evaluation plan needs to be updated (by LFA) to include Unclassified Academic Staff (See LFA Exec Report) 

∙ Explore with HR making names of faculty going up for tenure and post tenure review  available to aid process of finding eligible people to run for committee positions with LCPT  and SLPTR (Sabbatical Leave and Post Tenure Review) (Completed by LFA) 

Special Charges Progress/Accomplishment Summary: 

∙ Successfully transitioned from LFPA/KULSS structure to LFSA/LFA/LSA structure

Project Closure Report 

∙ Updated governance website to reflect new structure 

Other Activities or Accomplishments:  

Potential Charges for Future Committees/Recommendations: 

∙ Clearly outline the duties of the LFSA Executive Committee Secretary in the Code,  especially regarding updating the website 

∙ Schedule a presentation by University Archives for LFSA Exec/committee chairs/LSA  Exec and LFA Exec to ensure that the committees understand what kinds of information  needs to be archived 

∙ Ensure that the Code is uploaded to the KU Policy Library, as well as any revisions ∙ Improve lines of communication between LFSA Exec and LFSA committees (i.e.  committee reports, awareness of committee meetings and actions) 

o Every LFSA Exec meeting agenda should have a “Update from Committees”  provided by the liaison to that committee  

o Consider ways to further clarify the roles of the LFSA Exec liaisons to the LFSA  committees (Nominating and Benefits, Salaries and Benefits, Committee on the  Code, Committee on Research and Scholarly Activity) 

∙ Insure that committee minutes are delivered to the LFSA secretary in a timely fashion  for posting on the website 

∙ Develop a marketing plan to demonstrate the value of shared governance and  participation therein, including the functions of the LFSA/LSA/LFA bodies. ∙ Recruit candidates for LFSA/LFA/LSA leadership positions 

Please review the Committee’s portion of the Library Governance website and the Code. Does  it need updating/correcting? 

∙ Please see the attached appendix concerning secretarial duties 

Prepared By: LFSA Executive Committee

Confidential Page 2 6/20/2017