LFSA Exec - Minutes - September 21, 2023

Minutes from the Library Faculty Assembly Executive Committee

 

September 21, 2023

Attending: Eric Bader, Jon Giullian, Brian Moss, Sara Outhier (secretary), Michael Peper, Marianne Reed

Guest(s): Owen Murphy, Shelby Schellenger, Cecilia Zhang

 

MEETING MINUTES

 

  • Reminder:  A Forum to present the recommendations of the Docking Institute’s Staff Satisfaction Survey will be held this Thursday at 2:00 pm in Watson 3 West and on Zoom.  See message sent to KULIB-L for more information.  (Brian)
  • Approval of minutes from August 16,2023 (all)
  • Reports from LFSA committee liaisons (Jon, Michael, Marianne)
    • Marianne (Nominating and Ballot): Returning members Rebecca Schroeder, Milton Machuca-Galvez, and the addition of Wendy Conover to round out the committee. Next meeting is Monday, September 25th to elect a chair and secretary and to talk about the functions of the committee.   There is no pending election or question that needs to go to ballot, so this is just an introductory meeting. 
    • Michael (Committee on Code): Three new members Eve Wolynes, Victoria Williams (secretary), and Christen Caton (chair). Marianne and Sara Morris have agreed to be consultants for new members. Charge is to make a change approved by LFA in the Spring.
      • Current Code document is a PDF. We need to make a Word document available for making edits.
    • Jon (CRSA):  Met on September 18. Jill Becker will chair, Phil Cunningham will possibly co-chair. Amber Ovsak will be secretary. Discussed committee business for the year. Two LRF applications have been reviewed, one approved. Next meeting is October 12. Planning programming to drum up applications for Library Research Funds and General Research Funds.
  • Scheduling the LFSA/LSA/LFA General Assemblies in November
    • Planning a Hybrid meeting format.
      • Any voting must happen during the assembly
      • Vice Chairs could act as chat moderators and coordinate votes if necessary
    • Last year Governance decided to hold meetings on the same day with the LFSA General Assembly sandwiched between LFA and LSA General Assemblies.
      • Helped achieve a quorum
    • Tentatively scheduling for Thursday, November 7
      • Michael will check Dean Smith’s availability
      • 1hr for both LFA and LSA, 30min for LFSA; starting at 9am
      • LFA at 9am, LFSA at 10am, and LSA at 10:30am
  • Suggestions re: topics for the LFSA portion of the Assembly
    • Will discuss at next LFSA Exec meeting

 

NEW BUSINESS

  • Discussion of file formats for committee documents on the Governance webpage
    • Secretaries will send Owen Murphy a Word document, and he will convert them to PDF and post minutes as a PDF and HTML text on the website.
    • For LFSA Exec, the co-Secretary that took the minutes will be the one to submit the approved minutes to Owen.
    • LFSA committee liaisons will ask committee secretaries to send Owen approved minutes as Word documents. 

 

NEXT MEETING

  • Talk about content for General Assemblies.

 

ACTION ITEMS

  • Marianne will work with Owen to add a Word document of the Code.
  • For the LFSA General Assembly, Michael will check Dean Smith’s schedule to see when she is available.
  • LFSA committee liaisons will ask committee secretaries to send Owen approved minutes as Word documents.