LFSA Exec - Minutes - August 16, 2023

Minutes from the Library Faculty and Staff Assembly Executive Committee

 

August 16, 2023

Attending: Eric Bader, Jon Giullian, Brian Moss, Sara Outhier, Michael Peper, Marianne Reed

Guest: Owen Murphy

 

MEETING MINUTES

  • Minutes from the July meeting were approved.
  • Discuss process for posting and approving notes
    • Minutes will be posted to the LFSA Teams group for edits and comments.
  • The committee voted to appoint Owen Murphy as LFSA Webmaster.
  • Discussion of how to post current and past LFSA files
    • The question was raised of what format is best – HTML, PDF, Word?
    • Minutes, annual reports, etc. prior to 2016 are not present on the LFSA website. Marianne suggested that these files could be located using the Wayback Machine.
    • Owen will talk to Michelle Curttright and Greta Valentine to see if they have any insight as to where the older documents are located.
    • It was recommended to send out  an email message to KULIB-L when minutes have been posted.
    • Jon suggests LFSA liaison could be responsible for soliciting approved minutes from each committee and sending to the webmaster.
  • Report on (appointed) vacancies in LFSA and discuss next steps
    • The committee voted to appoint Eve Wolynes, Victoria Williams, and Christen Caton to the Committee on the Code. Michael Peper will act as the LFSA Executive Committee’s liaison to this group.
    • Committee on Research and Scholarly Activities needs three new members, at least one of which has research responsibilities.
    • Nominating & Ballot Committee needs three new members, at least one each from staff and faculty. LFSA Exec will focus on filling this committee first, then charge them with finding nominees for the other vacancies.
    • Jon provided a spreadsheet template to track terms on LFA committees. Jon will upload to the LFSA Teams page and add staff list in order to track LSA and LFSA committee membership.
  • Report on scheduled LSA and LFA meetings with the Dean
    • Brian and Michael both reported on their meetings with Dean Carol Smith.Discussion of future scheduling
  • Michael suggests that this committtee should continue to meet monthly for the time being. The next meeting is scheduled for September 21, 2023 at 10 am.

 

 

ACTION ITEMS FOR NEXT MEETING

OWEN MURPHY: Talk to Michelle and Greta Valentine about locating old LFSA documents

MICHAEL: Gather updated list of committee members and ask Owen to update the list on lfsa.ku.edu

JON: Upload governance structure Excel document to Teams site

MARIANNE: Provide Jon with list of staff to add to Excel file

ERIC AND MARIANNE: Speak to potential nominees for the Nominating and Ballot Committee.

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