LFA Annual Report - Fiscal Year 2017-2018

Library Governance Committee Final Report

Fiscal Year: 2017-2018

Committee Name: Library Faculty Assembly Executive Board

Committee Chair: Karna Younger

Members (with terms): Lars Leon (vice-chair/chair elect, 2017-2019), Andi Back (secretary, 2017-2018), Lea Currie (member 1, 2017-2018), Sarah Goodwin Thiel (member 2, 2017), Sherri Brown (member 2, 2018), Michael Peper (member 3, 2017-2018), Rebecca Orozco (member at large, 2017-2018).

 

Standing Charges:

  • Ensures the orderly and effective operation of LFA
  • Is the first point of contact for any matters referred to the attention of LFA, save those which are specifically assigned to standing committees in the Code and, where appropriate, assigns such matters to standing or ad hoc committees
  • Brings governance issues concerning all faculty and staff to the LFSA Executive Committee
  • Designates a liaison to the Organizational Development Unit and an ex officio liaison to LSA to ensure communication and information sharing
  • Monitors KU governance issues that may affect LFA, including the Faculty Senate and the University Senate Committee on Libraries
  • Takes no action contrary to the desires of the LFA

 

Standing Charges Progress/Accomplishment Summary:

We met regularly, had two general membership meetings, and met the spirit of the Standing Charges.

 

Special Charges:

  1. Work with the library’s administration and LFSA to load the necessary LFA documents in the Policy Library.
  2. Create a document outlining the procedural aspects of the P&T and PTR process.
  3. Establish a working group to revise the Faculty Evaluation Plan to include UAS and any other necessary updates.
  4. Work with LFSA to develop a marketing plan to demonstrate the value of shared governance and participation therein.
  5. Work with LFSA to recruit candidates for LFA positions.
  6. Through LFSA, work with the Committee on the Code to update the Code to reflect the adoption on new documents related to P&T and PTR.

 

Special Charges Progress/Accomplishment Summary:

 

  1. In fall 2017, worked with the library’s administration and LFSA to load the necessary LFA documents in the Policy Library.
  2. Tasked the Library Committee for Promotion and Tenure to create a document outlining the procedural aspects of the P&T and PTR process.
  3. Established a working group, consisting of Michael Peper, Miloche Kottman, and Lea Currie, who revised the Faculty Evaluation Plan to include Unclassified Academic Staff and any other necessary updates.
  4. Provided feedback to the LFSA working group charged to develop a marketing plan to demonstrate the value of shared governance and participation therein.
  5. Worked with LFSA to recruit candidates for LFA positions through personal appeals to individuals.
  6. Through LFSA, worked with the Committee on the Code to update the Code to reflect the adoption on new documents related to P&T and PTR.

 

Other Activities or Accomplishments:

As per a suggestion from the dean and cabinet, LFA proposed to amend the Faculty Evaluation Plan, lines 302-306, as follows, pending approval via electronic ballot:

After the annual evaluation process is complete, the Library Faculty member receives notification from the Dean of Libraries informing him/her of the final performance evaluation statement.

Subsequently, the Library Faculty member will receive a letter from the Dean of Libraries with the associated salary for the upcoming fiscal year, and if merit salary funding is available, and the distribution of merit awards among LFSA members.

 

Potential Charges for Future Committees/Recommendations:

  • Ensure LFA’s proposed changes to the Faculty Evaluation Plan are voted on via ballot and, if approved, accepted by the dean.
  • Ensure updated Faculty Evaluation Plan is updated on LFA website, LFA SharePoint site, and University Policy Library.
  • Work with LFSA’s Salaries and Benefits Committee to produce a report on pay equity.
  • Continue to improve LFA secretary’s work flow for managing governance documentation (minutes from all committees, contact information, and committee and working group reports), especially regarding SharePoint and the website. Consult with Matt Torres and LFSA/LSA secretaries as needed.

 

Please review the Committee’s portion of the Library Governance website and the Code. Does it need updating/correcting?

  • Annual reports from each committee and the updated Faculty Evaluation Plan will need to be uploaded to the website.

Prepared By: LFA Executive Board