LFA Exec - Minutes - March 20, 2024

Minutes from the Library Faculty Assembly Executive Committee

 

March 20, 2024

Attending: Andi Back, Jon Giullian, Scott McEathron, Michael Peper, Sara Outhier (secretary), Cecilia Zhang

Absent: n/a

Guest: Angie Rathmel

 

MEETING MINUTES

  • Approval of minutes from February meeting.
  • LFA committee reports:
    • LCPT: Committee has completed their core duties this year. The committee plans to review templates and guides by the end of their term. LCPT is also considering a review of their criteria and procedures as part of their standing charge. LCPT met with Dean Smith at her request, and she asked about LCPT criteria and procedures and provided input to LCPT. Lars/LCPT recommend that LFA create a blue ribbon group to review and recommend changes. The last review was approximately 6-7 years ago. (Andi)
    • SLPTR: The committee has finished work for the year, excluding the annual report. (Scott)
  • Report from meeting with the Dean of Libraries (Michael):
    • Michael notified the Dean that changes are coming to LRF guidelines. Maintenance of the governance committee service spreadsheet will be added to the charge for Nominating & Ballot. Dean Smith is meeting with each librarian to discuss performance reviews and each librarian’s job responsibilities. She is collecting a list of teams, advisory groups, and working groups within the Libraries to get a sense of this work. Faculty Affairs may be adjusting hiring process to accommodate Libraries hiring process (i.e., hires and departures happening throughout the year, rather than in line with the academic year).
  • Feedback on faculty hiring plan:
    • Michael created a three question survey and distributed it to the library faculty. He shared the resulting feedback on the draft faculty hiring plan with Dean Smith.
    • In the future, having more time to share the draft faculty hiring plan and solicit feedback from the library faculty would be ideal.

 

  • LIS PhD special meeting planning:
    • Michael shared an email he drafted to library faculty and asked for feedback.
    • LFA is proposing that the special meeting focus on voting on this measure and conclude discussion before this meeting. As a body we have discussed this topic at two meetings, we charged an ad-hoc committee to study it and produce a report, and the grassroots Pre-tenure Cohort group has discussed it.
    • Michael will include the report produced by the ad-hoc committee and the revised language proposed by Josh Bolick.
    • Potential times for this special meeting include April 2 (any time), April 4 (any time), April 10 (2-4pm), April 9 (1-4pm).
      • The email should make clear that we are voting to add language to a ballot, not on the language itself.
  • Spring general assembling meeting planning.
    • Topics:
      • Ask Dean Smith to speak.
      • Ask CRSA to discuss changes to LRF guidelines.
      • Faculty hiring plan and the process of providing feedback.
    • Please send Michael additional topics by the end of the week.
    • Reminder from Nominating & Ballot that voting on governance is happening soon.
    • Is LSA having a spring general assembly? Should there be an LFSA general assembly to discuss changes to LRF guidelines?
    • Please send Michael additional agenda items.
  • New business
    • None.