LFA Exec - Minutes - January 27, 2025

LFA Executive Committee Meeting 
January 27, 2025

 

Attending: Jon Giullian (Chair), Josh Bolick (Vice Chair), Kodjo Atiso (Secretary), Angie Rathmel, Brian Rosenblum, and Adrienne Sanders.   

Absent: none 

 

MEETING MINUTES  

 

  1. Approve minutes from the 12/18 /2024 meeting.  

    1. Minutes were approved.

       

  2. 2024 Evaluation Form and Schedule 
    1. The faculty evaluation form has been slightly amended, and the Dean can now write her comments on individuals. 
    2. In a related development, a new and updated evaluation form is being developed and will be shared with members in the Fall semester.
    3. The chair is working to eliminate redundancies such as writing multiple names on the same evaluation form.
    4. Once the all-new evaluation form is complete, HR director Mike will send a message to staff regarding the current evaluation form.

    5. The committee advised members who might have grievances to use the appeals process to address the issue.

       

  3. Update from the LFA chairs' meeting with the Dean 
    1. The chair and vice have already had a series of meetings with the Dean, who is so far content with the work done on the faculty evaluation form.
    2. Despite a busy schedule, she has indicated her availability for the Spring meeting starting from the 21st to the 25th of April. 
      1. Jon is working with Owen Murphy to update the web pages.  
    3. The leadership team is working on strategic objectives. 
    4. In late March, there will be strategic presentations with other Deans to present accomplishments and the library's current and future directions.
    5. Leadership is working with graduate studies to improve relationships with them.
    6. Carol is interested in open-data policy

    7. KU Libraries is preparing for the Higher Learning Commission (HLC) visit.

       

  4. Service Inventory updates  
    1. Members must copy and paste each service commitment and estimate the time involved, and they must indicate low, medium, or high to measure their commitments.

    2. The Committee aims for the end of February for the service inventory survey to go live.

       

  5. Committee reports  
    1. LCPT – 
      1. Nothing to report
    2. SLPTR 
      1. An ad-hoc committee to review the P&T Guidelines has been set up and composed as follows: 
        1. Andi Back, Associate Librarian
        2. Jaime Groetsema Saifi, Assistant Librarian
        3. Milton Machuca-Galvez, Assistant Librarian
        4. Josh Bolick, Associate Librarian
        5. Elspeth Healy, Associate Librarian
        6. Sara Morris, Librarian   
        7. Brian Rosenblum, Librarian
    3. The Ad Hoc Committee on PT Guidelines met for the first time to discuss our charge and how to pursue it. It is working on four post-tenure review files for this year.
    4. The Committee plans to meet monthly through the Teams app to work on P &T documents. It will provide updates at the Spring assembly.
    5. The Committee discussed the standard of review of applications. It asked members to identify other institutions where librarians are tenured to source and compare their criteria with our charge in mind. It further asked members to state which institutions they have served as external reviewers over the last five years.

    6. Brian Moss was in attendance and offered some details about LSA including meeting Dean Carol on February 9 to talk about student appreciation week. He also informed the committee that the LSA Talent Development Committee has passed by (47 to 1) but is struggling to find volunteers.

       

  6. New Business
    1. Charge:
      1. LFA Exec to review and update the faculty evaluation form.
      2. Jon to remove redundancies on the faculty evaluation form.