LFA Exec - Minutes - February 24, 2025

LFA Executive Committee Meeting 
February 24, 2025

10:30-12:00 PM

via MS Teams

 

Attending: Jon Giullian (Chair), Josh Bolick (Vice Chair), Kodjo Atiso (Secretary), Angie Rathmel, Brian Rosenblum, and Adrienne Sanders.  

Absent: none. 

  1.  Approve minutes from the 01/27 /2025 meeting. 
    1. Minutes were approved

    2. The minutes from 12/18 were amended, approved, and sent to Owen to publish on the LFA website. 

       

  2. 2024 Evaluation Form and Process – feedback, questions, discussion  
    1. The newly designed faculty evaluation forms were used this year. LFA Chairs received feedback from LFA members regarding the changes to the evaluation form. 
      1. COMMENT. “From the way I understood the proposed workflow, employees would be signing an evaluation before seeing additional comments from the Dean. It seems it should not be officially acknowledged and received until all levels of evaluations are completed.”

      2. RESPONSE. We fixed this discrepancy in the schedule last week after this discrepancy was brought to our attention. According to the current schedule (Faculty and Staff Evaluation), the Employee signs the Evaluation upon meeting with the Dean. 

        March 10-31 Dean of Libraries has the opportunity to add comments (per Faculty Evaluation Plan guidelines). Employee meets with Dean of Libraries and signs the evaluation.

         

      3. COMMENT. “The timing would not allow for the employee to meet the current evaluation policy for appeal, “Appeals must be filed within seven (7) days of signing the annual review.”

      4. RESPONSE. The employee has seven days after signing the Evaluation to file an appeal. The Dean has a three-week window to make comments (if the Dean so chooses) and to meet with faculty, which she plans to do. Even if the Dean meets with some faculty late in March, Employees will still have 7 days to file an appeal, with the April 7 upload date.

        April 7 Deadline for faculty Supervisors to upload signed evaluations into the performance management system at https://mytalent.ku.edu.

         

    2. The evaluation forms will be a topic for discussion for the spring assembly 

 

  1. Update from the LFA chairs' meeting with the Dean. 

Discussion centered around the following:

  1. Evaluation process

    1. P&T ad-hoc committee for review of Tenure procedures
    2. Service capacity
    3. Federal grants 
    4. Internationalization

     

  2. Service Inventory updates   

The first draft of the service inventory has been sent to LFA Exec members for review.  Recommendations to improve the survey include the following:

  1. Faculty members must determine what constitutes service commitment

    1. Survey should account for one-off commitments and continuous commitments.
    2. Discussion about how to solicit time commitment (weekly vs monthly)
    3. An updated test link will be sent to LFA Exec members soon.
    4. Survey must include forward and back buttons

     

  2. Committee report
    1. LCPT - Nothing to report
    2. SLPTR Post-Tenure Review work continues 
    3. Ad-hoc committee for review of the P&T Guidelines 
      1. Two meetings have been held 
      2. Brian Rosenblum has volunteered to chair the committee

      3. Carol has asked ARL libraries for their P&T guidelines

         

  3. Updates from the LSA Chair 

LSA Chair Brian Moss was in attendance and gave the following updates:

  1. Meeting with the Dean
    1. Talent Development Committee organized a program to promote TDC
    2. Despite numerous calls, no volunteers so far
    3. Talent Development share-out sessions have been held
    4. Following the LFA’s successful service audit, the LSA may start a similar one soon.