LFA Exec - Minutes - December 18, 2024
LFA Executive Minutes
December 18, 2024.
Attending: Jon Giullian (Chair), Kodjo Atiso (secretary), Angie Rathmel, Brian Rosenblum, and Adrienne Sanders.
Absent (with permission): Josh Bolick
MEETING MINUTES
- Minutes from 11/18 /2024 were approved.
- Update from the LFA chair meeting with the dean
- Status update from the ad-hoc committee of promotion and tenure procedures.
- The initial meeting for the groups is scheduled for the 22nd of January 2024
- The group is composed as follows:
- Jaime Groetsema Saifi, Assistant Librarian
- Milton Machuca- Galvez, Assistant Librarian
- Andi Back, Associate Librarian
- Josh Bolick, Associate Librarian
- Elspeth Healey, Associate Librarian
- Sara Morris, Librarian
- Brian Rosenblum, Librarian
- Jaime Groetsema Saifi, Assistant Librarian
- Service inventory
- The current state of the service inventory looks good but must be updated for the year 2025.
- To update the inventory, members must copy and paste the service commitment portions on their CV and paste them into the Qualtrics survey.
- The deadline for this exercise is no later than the Spring of 2025.
- Evaluation
- Carol expressed the desire to provide feedback on faculty evaluations and asked LFA Exec to investigate how that might be possible. The current evaluation form does not provide a space for her to include comments.
- LFA Exec Chairs reviewed the KU Libraries: Faculty Evaluation Plan, which states “The Dean reviews each Library Faculty member’s Faculty Annual Review and evaluation summary, provides appropriate comment (if any), and signs the form.”
- As a result, the LFA Chairs consulted with HR director Mike Broadwell to add a section in the faculty evaluation form where the Dean can add comments.
- Approach to Evaluation by Supervisors
- The committee noted there is no clear library-wide rubric guiding supervisors in the evaluation process.
- With no such unified rubrics, supervisors are compelled to use their discretion in the execution of this duty.
- The Appeals Process
- The code provides faculty members who disagree with their evaluation with a remedy in the appeals process. However, this provision has not been tested in the past. As such, HR director Mike Broadwell is looped in to clarify the process in detail.
- Status update from the ad-hoc committee of promotion and tenure procedures.
3. Committee liaison reports
a. LCPT
- No updates
b. SLPTR
- The committee will work with Mike to determine due dates and communicate them to the LFA membership.
4. Service Inventory
a. No updates
5. New business
- No new business
Action Items:
- Jon was asked to contact Mike and Carol to redesign the evaluation form by adding a comments box to allow the Dean to write comments on individuals.
Mike Broadwell was looped in to throw more light on the appeals process.