LCPT - Annual Report - 2024-2025

LFA Committee Final Report FY25 (July 1, 2024 – June 30, 2025)
Committee Name: Libraries Committee on Promotion and Tenure (LCPT)
Committee Chair: Jill Becker
Committee Secretary: Michiko Ito
Ad Hoc Reviewers: PTTR – Amalia Monroe-Gulick with Michael Peper shadowing, Michiko Ito.
Members (with terms):
• Whitney Baker (Librarian, FY25-FY27)
• Michiko Ito (Librarian, FY25-FY27)
• Michael Peper (Associate Librarian, FY25-FY27)
• Jill Becker (Associate Librarian, FY24-FY26)
• Amalia Monroe-Gulick (Librarian, FY23-FY25)
Standing Charges:
• LCPT is the committee required by Faculty Senate Rules and Regulations Article VI. It reviews the qualifications and performance of all members of the library faculty who are to be considered for promotion, award of tenure, non-reappointment, or probationary review, and makes recommendations to the University Committee on Promotion and Tenure, in accordance with the guidelines accepted by the University of Kansas for granting promotions and tenure for library faculty. Its recommendations, together with those of the Dean of Libraries, are forwarded to the Office of the Provost for consideration by the University Committee on Promotion and Tenure.
• LCPT also acts as the Libraries’ Progress Toward Tenure Review (or equivalent review) Committee. It reviews the qualifications and performance of all members of the library faculty who are scheduled to be evaluated in their progress toward tenure or equivalent review. Once LCPT completes its review, the dossiers for the faculty being reviewed, and the Committee’s recommendations are sent to the Dean of Libraries.
• LCPT annually reviews the Libraries’ Criteria for Academic Ranks of Library Faculty and the Promotion and Tenure Procedures for the Faculty of The University of Kansas Libraries, in accordance with Faculty Senate Rules and Regulations Article VI and recommends revisions of these criteria to LFA. It also recommends procedures used for the preparation of dossiers for library faculty under review for
progress toward tenure and consideration for promotion and/or tenure or equivalent review. LCPT presents its recommendations to LFA for approval.
Standing Charges Progress Summary (including progress and/or accomplishments related to standing charges):
• Reviewed four Progress Toward Tenure Review (PTTR) files in Spring 2025. One LCPT member was recused from one file review due to a supervisory relationship with the candidate. We completed our review with the minimum required three members.
• LCPT representatives met with 15 candidates for 7 faculty positions in FY25.
• Reviewed and updated documentation, templates, tips, and calendars.
Dates of LCPT meetings (including Ad hoc review meetings, and PTTR/PT open meetings):
LCPT meetings 8/22/24, 1/21/25, 1/28/25, 1/31/25, 2/4/25, 2/7/25, 2/11/25, 2/14/25, 3/24/25, 4/14/25, 4/23/25, 4/30/25
PTTR Open meeting 9/11/24.
PTTR Ad hoc meetings 1/13, 1/14.
LCPT also met w/ two of the four PTTR candidates after process was complete to discuss suggestions for files moving forward 4/8/25, 4/10/25
P&T: Open meeting 5/9/25
LCPT met with Dean Carol Smith on 6/26/25.
Special Charges and Progress Summary:
None
Other Actions:
• Reviewed documentation for relevant hires and submitted a report for each.
Recommendations for FY26 LCPT:
• Review the KU Libraries: Academic Appointments in the University Libraries policy and how it is applied per the request of Dean Carol Smith.
Potential charges for future committees:
Recommendations for LFA Exec:
• LCPT recommends that the following be added to LCPT’s standing charges:
o When requested by the Dean of Libraries, review new-hire faculty files to determine if awarding tenure and/or elevated rank is appropriate.
• LCPT suggests regular updates between the Ad hoc group reviewing the P&T criteria and LCPT.
• LCPT will have to review considerably more promotion and PTTR files in FY26 and the next few years. The issue is not only the increased number of files but also, we will have a reduced number of librarians who will be able to serve on LCPT due to retirements, and other limiting factors (e.g. supervisors, mentors, administrators, sabbaticals). LFA should explore reducing SLPTR membership total, and/or evaluating the need for full Librarians, and/or other actions to increase the pool of eligible librarians available for LCPT membership effective with FY27.
Prepared by: Jill Becker, Chair FY25