Committee on the Code - Annual Report - 2025-2026

Library Governance Committee Final Report

Fiscal Year: FY 2025-2026

Committee Name: Committee on the Code Committee Chair: Milton Machuca-Gálvez

Members (with terms): Sunita Gandhi, 2025-2027 (Ret’d in May 2026 /New Member Needed) Heather MacBean, 2025-2027

Milton Machuca-Galvez, 2025-2027

Amanda Schlumpberger, 2025-2026 (Executive Liaison)

 

 

Standing Charges:

The Committee on the Code:

  • Reviews the University of Kansas Libraries Code of Governance, as well as any proposed amendments to ensure that all sections and parts conform to the stated purposes of the LFSA, LSA, and LFA

  • Upon request of any member or committee conveyed through the LFA or LSA Executive Committees, renders interpretive decisions as to the meaning of a particular section or part of the Code
  • Forwards recommendations and decisions to the respective LFA or LSA Executive Committees

Standing Charges Progress/Accomplishment Summary:

 

  1. May 12/2026 - The committee was called upon to contact Policy Administration inquiring to update the KU Libraries: Code of Governance. The request is an amendment to the Code: Article 4 LFSA, Section 3 Standing Committees: Nominating and Balloting.

Text: Nominating And Ballot Committee [...]

§      Maintains a record of faculty service for five years to assist with recruiting faculty candidates for LFA and LFSA governance committees.

Completed

 

  1. May 12/2926 - The committee was called upon to contact Policy Administration inquiring to update the KU Libraries: Code of Governance. The request is an amendment to the Code: Article IV (LFSA), Section 3 (LFSA Standing and Ad Hoc Committees), Committee on Salaries and Benefits (between CRSA and Committee on Planning and Resources which is on hiatus).

Text: Committee on Salaries and Benefits

  •  Membership. The Committee on Salaries and Benefits is appointed by the LFSA ExecutiveCommittee and is composed of four members (two members each from LFA and LSA), the Executive Director of the Office of Administrative Services (ex officio), and the Libraries’ Director of Fiscal Services (ex officio).

    •  Terms of Office. Committee members serve two-year overlapping terms.
    •  Standing Charges. The Committee on Salaries and Benefits, in consultation with the library administration and LFSA, prepares such reports and statistical studies as may be needed to support the library’s budget request for salaries and seeks ways to educate staff concerning benefit options.

    Completed


 


Project Closure Report

 

  1. June/4/2026 - The committee was called upon to contact Policy Administration inquiring to update the KU Libraries: Code of Governance. The request is to add the following text under Article III, Section V of the code (LSA Standing Committees):

Talent Development Committee

 

Mission. The Library Staff Assembly Talent Development Committee (LSA-TDC) is dedicated to fostering the growth and development of all KU Libraries staff by identifying, developing, and promoting professional development opportunities. Our goal is to enhance the skills, knowledge, and performance of staff to better serve our organization and its mission, and to encourage individual growth.

 

Membership. The Talent Development Committee is appointed by the LSA Executive Committee and is composed of at least three members, two of whom are chosen from committee membership to be the Chair and Secretary.

 

Terms of Office. Committee members serve two-year overlapping terms.

 

Standing Charges. The Talent Development Committee:

  • Promotes internal and external talent development opportunities for all KU Libraries staff
  • Helps identify and promote internal and external talent development funding sources
  • Maintains the LSA talent development website to help staff navigate talent development opportunities

Completed

  1. June/21/2026 - The committee was called upon to contact Policy Administration inquiring to update the KU Libraries: Code of Governance. The request is to add the following sentence under Article II (LFA), Section V (LFA Standing and Ad Hoc Committees), Committee on Promotion and Tenure.) The sentence to be added is “When requested by the Dean of Libraries, review new-hire faculty files and recommend whether awarding tenure and/or elevated rank is appropriate.”

    Completed

 

Special Charges:

N/A

 

Special Charges Progress/Accomplishment Summary: N/A

 

Other Activities or Accomplishments:

November 17, 2025 – The 2025 Fall Assembly Report.       


 

Potential Charges for Future Committees/Recommendations:

 

Recommendation regarding Code documentation and version control

The 2025–2026 Code updates required changes in several places, including the Policy Library, the downloadable Word and PDF versions on the LFSA governance website, the local HTML “Current Code” page, and the Historical Governance Documents page.

 

This process suggests that LFSA may wish to review whether all current versions are necessary. The Code requires that revised copies be posted in Microsoft Word and PDF formats on the Libraries governance website. Maintaining those versions is useful for review, discussion, and future amendments. However, maintaining a separate local HTML version of the “Current Code” may duplicate the official Policy Library version, create additional work whenever updates are made, and increase the potential for errors in the local HTML version.

Please review the Committee’s portion of the Library Governance website and the Code. Does it need updating/correcting?:

 

See "Recommendation regarding Code documentation and version control" above.

Prepared By: Heather Mac Bean

Milton Machuca-Galvez 24/June/2026