LSA Exec - Minutes - January 4, 2017

LSA Executive Committee 

January 4, 2017 

Present:

Leah Hallstrom, Sharon Riley, Sunita Gandhi, Marianne Reed, Greta Valentine 

1. Approval of December 1, 2016 minutes 

- Approved the minutes after a couple of amendments to wording 

2. Discuss issues/committees survey results with new at-large representatives - Looked at survey feedback with new at-large representatives 

- Agreed many concerns are for LFSA as a whole, or are beyond the scope of governance - Decided that LFSA should check in with LFSA/Salaries and Benefits about potential programming in the works 

- Confirmed (in response to a comment on the LSA survey) that staff retirement parties can be  hosted in any room in the library provided there is not a pre-existing conflict 

- Decided to communicate to LSA that we are not creating any LSA-specific committees at this  time. LFSA will be dealing with many of the concerns raised. 

3. Determine who will come up with some language to LSA members re: contacting members of LSA  Exec with questions/issues, etc., as discussed at our last meeting 

- LSA Exec wanted to ensure that we convey that governance deals with issues that affect staff as  a whole, not individual matters 

- Convey that issues raised will be brought to LSA Exec and discussed in a group; emergency  meetings can be called if needed. 

- Sharon to draft an e-mail message that can be edited by the group 

4. New Business 

- Marianne requested that Greta, Leah, and Rebecca do an update for LFSA on changes to the  website at next LFSA meeting (to be scheduled sometime in February) 

- The group re-raised issue of appointing a liaison to LFA Exec 

- Discussed when to send out agendas and minutes to LSA body. Marianne to collect agenda  items a week in advance of the LSA Exec meetings (1stWednesday of each month), and send out  the agenda before each meeting 

- LSA Exec to direct members of LSA body to the governance website for minutes rather than  sending them out via e-mail 

Action items: 

- Greta & Sunita:share Salaries & Benefits notes with LSA Exec 

- Sharon: Draft message to staff about approaching LSA Exec representatives/members to raise  issues 

- Marianne: ask for agenda items ~1 week before LSA Exec and send out agendas to LSA before  meetings 

- Greta: Send message to KULIB-L announcing when LSA Exec meetings are monthly