LFSA Exec - Minutes - December 2, 2020

LIBRARY FACULTY AND STAFF ASSEMBLY (LFSA)

EXECUTIVE BOARD MEETING MINUTES

December 2nd, 2020

Present

∙ Brian Rosenblum-Chair (LFA)

∙ Chris Bohling-Chair (LSA)

∙ Angie Rathmel-Vice-Chair (LFA)

∙ Mary Raple-Vice-Chair (LSA)

∙ Karna Younger-Secretary (LFA)

Absent

∙ Rebecca Schroeder-Secretary (LSA)

Opening

∙ Meeting commenced at 1:09 PM

Agenda

1. Approval of previous meeting’s minutes

2. Update on Salaries and Benefits Committee

3. Update on Election timelines question from Code/N&B

4. Planning for LFSA General Assembly. Sections to cover include:

a. Topics for Dean’s address

b. Order of events (introductions, committee reports, etc.)

c. Discussion of how to ask for suggestions from the body

d. Any other new business we need to discuss with the entire assembly 5. New business

Review and Approve Minutes

∙ Change wording regarding governance calendar to “governance calendar not to be included in special charge to Committee on the Code, or in formal documentation.”

∙ Changed wording under “New Business” from “two weeks prior” to “one week prior.” ∙ Under “Special Charge – nominating and ballot”: Brian suggested that the potential special charge regarding gender disparity in pay would be more appropriate for Salaries and Benefits not Nominating and Ballot.

∙ Minutes approved with revisions 12/2/20

Update on Salaries and Benefits Committee

∙ Chris provided an update on the Salaries and Benefits committee, and reported that Michiko Ito agreed to be on Salaries and Benefits, and her membership was approved by the executive committee.

∙ Discussion ensued regarding the role of the Salaries and Benefits committee during and after the pandemic.

Update on evaluation process

∙ A staff member asked the committee to consider recommending changes to the evaluation process in light of the constantly shifting expectations of the pandemic.

∙ Angie has spoken to her AD about this and received the message that supervisors are allowed to proceed with evaluations on their own discretion, but that administration was not going to make any specific recommendations. Angie: everyone in my department will receive “Exceeds Expectations” at a minimum.

∙ Brian discussed bringing the evaluations up at the general assembly.

∙ Several members expressed concern over inconsistent levels of expectation on the evaluations between departments, both before and during the pandemic. This may impact merit raises. ∙ Karna: reviews are a morale issue and employees need to be told that they are appreciated considering the extreme circumstances.

∙ Discussed the need to address evaluations at the General Assembly, including while the Dean is present.

∙ Discussed how the evaluation form (especially for staff) contains many sections that don’t apply to many staff positions.

∙ Discussed how to format the discussion at the General Assembly.

∙ Discussion ensued regarding the difficulty of evaluations in the context of uneven expectations across the organization, and the need for consistent evaluative standards.

Planning for LFSA General Assembly

∙ Chris presented a draft agenda for the General Assembly

∙ Karna made suggestions to adjust agenda to fit rules of order

∙ Angie: we could make a poll regarding the discussion of evaluations. Discussion ensued about the formatting of the poll.

∙ Discussed placement of committee and employee introductions

∙ Karna: should we host a discussion about the financial future of KU?

∙ Discussion ensued about the Dean’s Remarks talking points and questions for the Dean ∙ We would like the Dean to stay until the end of the meeting so that he can hear the evaluation discussion

∙ Decided that the chairs/vice-chairs of both LSA and LFA should meet with the Dean before the General Assembly

∙ Divvied up responsibility for General Assembly preparations

New Business

∙ No new business