LFSA Exec - Minutes - October 11, 2018

LFSA Executive Board Meeting 

October 11, 2018 (Version 1.04) 

Present:

Neal Axton, Emily Beran, Lars Leon, Betsaida Reyes and Marla Schleuder

Agenda 

1) Updates from LSA Exec 

2) Updates from LFA Exec 

3) Updates from LFSA Exec Committee liaisons LFSA website

4) Discuss FY18 LFSA Exec recommendation on continuing work on communications plan for  LFSA/LSA/LFA 

From  

LFSA Annual Report 2017-2018 - Develop a communications plan for LFSA/LSA/LFA to share information with faculty and  staff. Formalize set recommendations and work with OCA to establish logos, email  templates, or other promotional pieces, and also revise governance websites. 

5) LFSA General “fall semester” meeting planning 

Approve Minutes 

Minutes from last meeting approved by unanimous consent 

LSA Exec Updates 

Fall meeting of LSA Assembly set for Nov. 28, 2019 at 11 AM in Watson 3 West.  

The main issue LSA is focused on at the moment (independent of other governance groups) is Staff  Development Day. LSA is planning to have it around Spring Break again this year. Dean Smith is  supportive of our holding it again this year.  

LFA Exec Updates  

Discussion of LFA General Assembly meeting, which was held about a month ago. Significant issues  include changing the LFA board composition, Budig and Anschutz-Budig awards process, faculty retiring  and incentives from the University. Potential impact on University teaching and processes discussed.  Academic freedom discussion from LFA discussed briefly. Sunita Gandhi attended as part of LSA.  

Committee Liaison Updates 

Salary and Benefits - Emily has an upcoming meeting with this committee on October 19. 

Code Committee - Committee sees no code conflict with Neal Axton joining the committee. Natalie  Mahan is chair and Neal is secretary. Discussion of the potential changes of the CRSA committee and  adding language about CRSA meeting early in the fiscal year. The committee didn’t see any conflicts;  Neil will bring to the committee to come up with phrasing. 

LFSA Fall General Assembly  

We will want to give a good amount of time at this meeting to the Salaries and Benefits project OR have a short Fall meeting to introduce the members, per the code, and a later one 

Emily Beran will check with S&B and see where they are for their project – this will help us determine a  date for the Fall LFSA General Assembly. 

Communication working group 

Lars Leon provided background; this has been a project over the last year, report and a number of  actions, including a lunch for new hires to explain governance. 

Neal suggests creating a Libguide for governance. Marla Schleuder suggests improving the main  governance webpage on the KU CMS system as it is what is currently being used.  

Lars wants to know how to reach out to faculty and staff who are not as engaged in governance. Emily  suggests we should be thoughtful in terms of the cost-benefit analysis of creating new communications  strategy. Marla suggests that people are more likely to contribute if they feel that their input is valued  and acted upon by leadership. There were suggestions about branding and creating logos in the working  group from last year.  

Ad Hoc Communications Committee 

Neal suggests an ad hoc committee on communications. Ad hoc committee is established with Neal as  chair with the charge to operationalize any issues that have not already been implemented. The  anonymous comment forum is an example of something that has been trialed but not permanently  implemented. 

Organizational Development 

Discussion of staff training and organizational development. The Dean is changing the middle  management group. 

Luncheon for new staff - Budget situation may curtail hiring.  

Adjourn 

Marla: Motion to Adjourn,  

Emily seconded