LFA Exec - Minutes - November 21, 2019

Library Faculty Assembly (LFA) Special Meeting

November 21, 2:00 – 3:00, Watson 503A

Agenda

Discuss the attached recommended Article II Code change reducing LFA Exec membership from seven to five. See attachment for recommended Code changes.

Present

  • LFA Exec officials: Betsaida Reyes (LFA Chair), Erin Wolfe (LFA Secretary)
  • 14 LFA members are required to meet a quorum.
  • 23 LFA members are present, including two (2) attending via Zoom. (see attached)

Minutes

Betsaida provided a brief background including the rationale for the change. This change was proposed during FY 2018-19 and has moved around different through different discussions and committees. This FY, a concerted effort has been made to put this to ballot.

The original ballot included Options 1 and 2 on the attached sheet.

General discussion around the wording of the two options, including complications around if required ranks are not specified, a concern that applies to both options.

Re: Option 2: According to Robert’s Rules of Order, Secretary is a position that must be elected. Discussion ensues.

LFA Code trumps Robert’s Rules, but this specific change would require additional changes to the code which may need to be reviewed prior to acceptance.

Proposal was made to create a third option that mirrors Option 1, but includes six (6) members instead of 5. Keep existing language, but eliminate the Member at Large. This text has been added to the included attachment.

Motion was seconded.

Proposal was made to close debate and was approved.

Motion was made to vote to accept Option 3, and seconded. Affirmative vote was unanimous, and the motion has passed.

Meeting adjourned.

LFA Proposed Ballot Language

Version 1.01

University of Kansas Libraries Code of Governance, lines 201-04, current wording (bullet points omitted):

  1. LFA Executive Committee.
  2. Elected Membership. The LFA Executive Committee consists of seven members: LFA 202 officers (Chair, Vice-Chair/Chair-Elect, and Secretary), three library faculty on full-time 203 appointments, one from each of the three equivalent ranks, and one member-at-large, 204 all to be elected by LFA members eligible to vote.

University of Kansas Libraries Code of Governance, lines 152-55, current wording (bullet points omitted):

152 Vacancies. The Vice-Chair/Chair-Elect becomes Chair if the position becomes vacant. If the

153 positions of Vice-Chair/Chair-Elect or Secretary become vacant and less than half a term has been served, the Chair calls a special election to fill the position. Otherwise, the LFA Executive

154. Committee fills the position by appointment.

University of Kansas Libraries Code of Governance, lines 616-28, current wording (bullet points omitted):

616 Nominating And Ballot Committee

617 Membership. The Nominating and Ballot Committee is appointed by the LFSA Executive 618 Committee and is composed of three members, with at least one member from LSA and 619 one member from LFA.

620 Terms of Office. Committee members serve two-year overlapping terms. 621 Standing Charges. The Nominating and Ballot Committee:

622 Issues the call for nominations, recruits candidates for elections, and contacts 623 nominees to verify their willingness to serve

624 Provides a slate of candidates for the officers (Vice-Chair/Chair-Elect and 625 Secretary) of LFA and LSA and for standing committees with elected

626 membership, in sufficient time for elections to take place no later than May 15 627 Assembles all ballots, tabulates, and reports the results to the respective LFA 628 and LSA Executive Committees within one week

Option 1:

Lines 201-04 shall be amended to read:

Elected Membership. The LFA Executive Committee shall consist of five (5) members. Three (3) members shall be the LFA members holding the positions of the Chair, Vice Chair/Chair-Elect and Secretary. Two (2) members shall be library faculty members on full-time appointments.

The LFA Executive Committee shall include LFA members that represent the ranks of Assistant Librarian, Associate Librarian, and Full Librarian.

Option 2:

Lines 201-04 shall be amended to read:

Elected Membership. The LFA Executive Committee shall consist of five (5) members. Two (2) members shall be elected as the Chair and Vice Chair/Chair-Elect. Three (3) members shall be library faculty members on full-time appointments. The LFA Executive Committee shall include LFA members that represent the ranks of Assistant Librarian, Associate Librarian, and Full Librarian. The Chair shall appoint one of the three (3) members of the LFA Executive Committee as secretary.

Line 152-54 shall be amended to read:

Vacancies. The Vice-Chair/Chair-Elect becomes Chair if the position becomes vacant. If the position of Vice-Chair/Chair-Elect become vacant and less than half a term has been served, the Chair calls a special election to fill the position. Otherwise, the LFA Executive Committee fills vacant positions by appointment.

Lines 624-25 shall be amended to read:

Provides a slate of candidates for the officers of LFA and LSA and for standing committees with elected

Option 3:

University of Kansas Libraries Code of Governance, lines 201-04:

  1. LFA Executive Committee.
  2. Elected Membership. The LFA Executive Committee consists of six members: LFA
  3. officers (Chair, Vice-Chair/Chair-Elect, and Secretary) and three library faculty on full-time 203 appointments, one from each of the three equivalent ranks,
  4. 204 all to be elected by LFA members eligible to vote.