LFA Exec - Minutes - April 5, 2017

MINUTES: 2016-2017 Library Faculty Assembly Executive Committee

Wednesday, April 5th, 2017 1-2pm

Watson 440B

  1. Attendance: Present – Chair: Sara Morris, Vice Chair/Chair Elect: Karna Younger, Secretary: Rebecca Orozco, Member 1: Ada Emmett, Member 2: Sherri Brown, Member 3: Josh Bolick, Member at Large: Andi Back
  2. Minutes for 2.15.2017 were approved as is.
  3. LFSA Update
    • Sara Morris gave the LFSA update.
      1. LFSA has update the end of the year form for the Library Governance Annual Report. A new question was added that ask if the committee's LFSA or LFA webpage is up-to-date.
      2. LFSA has not picked a deadline for the annual report.
      3. The LFA Executive Board will need to write a report.
      4. Betsaida Reyes, LFSA Nominating and Balloting Committee Chair, needs LFA ballot nominations. The LFA and LSA ballots go out to general assemblies on May 15, 2017. LFA will have open positions for all LFA Executive Board positions, except for LFA Chair which will be Karna Younger. LFA Chair, Sara Morris, will confirm the open LFA governance positions for the ballot.
      5. The promotion and tenure calendar is now on the Library SharePoint site. Only tenure-track library faculty can see it. The calendar is useful for nominating people to Library Committee on Promotion and Tenure (LCPT) and Sabbatical Leave and Post-Tenure Review (SLPTR) to avoid conflict of interest with potential and current members for each committee. The guidelines for avoiding of conflict of interests on these committees in the Code.
    • In a push to finish the governance website. Sara and Marianne will meet with the Website Working Group to see what needs to be done to finish the project.
    • Greta Valentine, Research and Data Analyst, is working on analyzing the data for the Tuition Assistants Feedback Survey conducted by LFSA Executive Board members. There were approximately 60 responded to the survey.
  4. Unclassified Academic Staff (UAS) Working Group Update
    • The UAS Working Group is in finalizing a report with recommendations. The report should be finished in two weeks to a month. The report mentions issues that are out of scope and beyond the committee's power and timeframe. The UAS Working Group would like feedback and comments on the final report from the LFA Executive Broad, but the report will stand as is.
  5. LFA Spring Meeting
    • Agenda
      1. Reports from LCPT & SLPTR
      2. UAS Working Group
      3. Update from KU Libraries Dean, Kevin Smith.
    • Date for the LFA Spring Meeting
      1. Sara will contact Nate Chamberlain, Administrative Assistant, KU Libraries Dean's Office, for dates that Kevin Smith is available.
      2. Unavailable dates are May 11-13 (LOEX conference) and May 15-19 (Research Sprints).
  6. End-of-year wrap up activities
    • In March, Sara Morris received a status update from the University Senate Standards Procedures for Promotion and Tenure Committee (SPPT) that they were still working on the new criteria documents. She has not had any new updates since then. LFA is at a stand-still with putting the new criteria documents into the KU Policy Library until we hear back from the SPPT Committee. LFA Executive Board cannot move forward with the Overview Working Group until the new criteria documents are accepted by SPPT and put into the KU Policy Library.
    • Sherri Brown will send out a PowerPoint about the Travel Plan meeting that took place at the end of March. Sara Morris is going to ask about having a repeat session with two the session combine for LFSA General Assembly. Shannon is still updating the SharePoint Travel Page. Ada Emmett, LFA Member 1, asked if the following could be addressed on the SharePoint Travel Page: Can there be frequently asked question for the Travel Plan and the Travel Request forms?
    • Sara Morris will see if we can have a training on procedures for library faculty and staff regarding the new conceal and carry law from a legal standpoint and patron behavior standpoint.
  7. Adjournment