LCPT Annual Report 2021-2022

LFA Committee Final Report

Committee Name: Library Committee on Promotion and Tenure (LCPT)

Committee Chair: Amalia Monroe-Gulick 

Committee Secretary: Josh Bolick

Ad Hoc Reviewers: Amalia Monroe-Gulick with Lars Leon and Brian Rosenblum

Members (with terms):

  • Josh Bolick, (Associate Librarian, 2021-2024) 
  • Fran Devlin (Librarian, 2021-2022- one more year on term to be filled) • Lars Leon (Librarian, 2021-2024) 
  • Amalia Monroe-Gulick (Librarian, 2019-2022) 
  • Brian Rosenblum (Librarian, 2021-2024)

Fiscal Year: 2021-2022

Standing Charges

  •  LCPT is the committee required by Faculty Senate Rules and Regulations Article VI. It  reviews the qualifications and performance of all members of the library faculty who  are to be considered for promotion, award of tenure, non-reappointment, or  probationary review, and makes recommendations to the University Committee on  Promotion and Tenure, in accordance with the guidelines accepted by the University of  Kansas for granting promotions and tenure for library faculty. Its recommendations,  together with those of the Dean of Libraries, are forwarded to the Office of the Provost  for consideration by the University Committee on Promotion and Tenure.

  • LCPT also acts as the Libraries’ Progress Toward Tenure Review (or equivalent review)  Committee. It reviews the qualifications and performance of all members of the library  faculty who are scheduled to be evaluated in their progress toward tenure or equivalent  review. Once LCPT completes its review, the dossiers for the faculty being reviewed, and  the Committee’s recommendations are sent to the Dean of Libraries. 

  • LCPT annually reviews the Libraries’ Criteria for Academic Ranks of Library Faculty and  the Promotion and Tenure Procedures for the Faculty of The University of Kansas  Libraries, in accordance with Faculty Senate Rules and Regulations Article VI and recommends revisions of these criteria to LFA. It also recommends procedures used for  the preparation of dossiers for library faculty under review for progress toward tenure  and consideration for promotion and/or tenure or equivalent review. LCPT presents its  recommendations to LFA for approval. 

Standing Charges Progress Summary 

  • LCPT reviewed two promotion with tenure files in Fall 2021 
  • LCPT reviewed no PTTR files in Spring 2022 
  • LCPT met with candidates for five faculty positions in Spring 2022 
  • LCPT updated all required documentation 
  • Due to the ongoing COVID-19 pandemic, LCPT conducted all of its 2021-2022 business  remotely, meeting via Zoom, drafting and sharing documents using KU OneDrive and  voting via Qualtrics.

Dates of LCPT meetings:

July 29, 2021

August 13, 2021

August 31, 2021 (ad hoc only)

September 1, 2021 (ad hoc only)

October 6, 2021

October 18, 2021

October 27, 2021 

November, 3, 2021 

November 9, 2021 

November 18, 2021 

May 9, 2022 

May 24, 2022

 

Special Charges and Progress Summary:

  •  None

Recommendations for LCPT (2022-2023):

  • None

Potential Charges for Future Committees:

  • Rationale: LCPT is often consulted during the hiring process when a candidate is being  offered (or is asking to be given) credit for years already served elsewhere to ensure they meet the Libraries’ criteria. The process of determining “credit” is not currently  documented in LCPT guidelines or in the Libraries’ Promotion and Tenure Procedures. 
  • Recommendation: Due to LCPT’s anticipated heavy workload in fiscal year 2022-23, we  recommend an Ad Hoc committee be appointed to investigate and draft procedures for  LCPT to follow when considering granting prior years of service to new hires, provide  examples from other university units, and report findings to LFA Executive. 

o One example is the College’s PTTR Policy section on prior service. It states:

Determining Prior Service 

A faculty member’s years of prior service (as recognized and determined by the  Office of the Provost) will be counted in calculating years of service. For example,  a faculty member who has been given credit by the Provost Office for one year of  prior service will be reviewed in the spring semester of his/her second year at KU; a faculty member with two years of prior service will be reviewed in the  spring semester of his/her first year at KU. A faculty member may be exempt  from the progress toward tenure review process; if he or she has received credit  for three years’ prior service, the hiring process will be considered the progress  toward tenure review. During a progress toward tenure review, the unit shall  review the teaching/advising, research, and service record of the faculty member  with a view to assessing the probability of subsequent tenure and promotion in  the College.

Prepared by: Amalia Monroe-Gulick, Chair FY22, 06/01/2022