Committee on the Code and Bylaws
126.96.36.199 The Committee on the Code and Bylaws shall be responsible for reviewing the Library Faculty and Professionals Assembly Code and Bylaws, as well as any proposed amendments, and for ensuring that all sections and parts of the Code and Bylaws are internally uniform and conform to the stated purpose of the Library Faculty and Professionals Assembly (see 1.1 of the Code). The Committee shall, upon request of any Library Faculty and Professionals Assembly member or committee conveyed through the Executive Committee, also render interpretive decisions as to the meaning of a particular section or parts of the Code and Bylaws. The Committee on the Code and Bylaws’ recommendations and decisions shall be forwarded to the Library Faculty and Professionals Assembly Executive Committee.
188.8.131.52 The Committee on the Code and Bylaws shall be composed of three members of the Library Faculty and Professionals Assembly, appointed by the Executive Committee. The appointed members shall serve two-year overlapping terms and shall select a presiding officer and a recording secretary.
Special Charges 2017-2018
1. Code will review and make recommendations regarding 2016-2017 LFSA executive board’s proposed additions to the secretarial responsibilities in the Code. The committee’s recommendations should address if the change is necessary as well as whether it is an editorial or an official amendment.
2. Ensure that the Code is uploaded to the KU Policy Library, as well as any revisions.
Special Charges 2014-2015
1. [As per the recommendation in the 2013-2014 Code and Bylaws Committee Final Report]: Review the Code and Bylaws document for potential changes of an editorial nature, adopting the suggested protocol of summarizing all changes to the Code and Bylaws document at the bottom of each draft to assist with version control.
2. Clarify the regulations governing quorums for a meeting whose topic affects only a sub-section of the larger membership (i.e. faculty or professionals).
Special Charges 2010-2011
1. Stay in regular contact with Nominating & Ballot to be sure that the correct version of Code & Bylaws is used in ballots, and that the websites “official version” of Code & Bylaws is updated when ballot measures pass. Members will work to ensure that the revision histories are noted on any Code and Bylaws changes.
2. Review the committee webpage, including links to annual reports, minutes, and membership, on the LFPA Intranet. Provide any suggested new information, links, and updates to the Secretary of LFPA Executive Committee. The website is the way this committee communicates to the full LFPA and should provide current and complete information.
Special Charges 2009-2010
1. Stay in regular contact with Nominating & Ballot to be sure correct versions of Code & Bylaws is being used in ballots, and that the websites “official version” of Code & Bylaws is updated when ballot measures pass.
2. Since it has been a while since this committee’s charges have been reviewed, the committee is charged this year with reviewing all of its standing and special charges carefully. Consider what is needed and not needed in these charges, where the gaps or overlap exist with other committees’ charges and activities. Contact and confer with other LFPA committees or library entities if necessary and offer suggestions to reword the standing or special charges based upon your findings.
3. Review your webpage on the LFPA’s site—consider rewording the descriptive text or adding a paragraph summarizing the committee’s purpose if one does not exist right now. The website is the way this committee communicates out to LFPA. Also review links to annual reports, minutes, membership and provide suggested links and updates to the Secretary of LFPA Executive Committee.
Special Charges 2007-2008
1. The Committee shall produce minutes of all meetings within two weeks of a meeting taking place and will send those minutes to the LFPA Exec Secretary (Jon Giullian) for posting on the LFPA Web site.
2. Work with Library Committee on Promotion and Tenure to draft language that addresses LCPT's role in the progress towards tenure review (PTTR).
3. Update the Code and Bylaws to reflect the current KU Libraries Support Staff governance body name.
Special Charges 2006-2007
1. The Committee will produce minutes of all meetings within two weeks of a meeting taking place and will send those minutes to LFA Secretary, Brian Rosenblum, so that he may publish them on the LFA Web site.
2. Update section 3.3.4 by adding a subsection addressing LCPT’s responsibility for reviewing PTTR files.
3. Work with LFA Exec to explore further changes to the LFA Code which would make it more inclusive in representing the unclassified professional staff, including changing the name of the Code.